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Onboard students, effortlessly.

01

AI-powered document verification

Scout verifies documents for legitimacy and compliance and automatically extracts student data into the SIS, speeding up the enrollment process and reducing data entry mistakes.

transcript_2024.pdf
transcript_2024.pdf
4 courses found
Biology Honors
Grade 10 · 1.0 credit / sem
A
Algebra I
Grade 9 · 1.0 credit / sem
B+
English 10
Grade 10 · 1.0 credit / sem
A−
immunizations_2024.pdf
immunizations_2024.pdf
All 7 required · verified
MMR
2 doses · 2015, 2016
Tdap booster
Aug 2023 · grade-7 entry
Varicella
2 doses · 2015, 2019
utility_bill.pdf
utility_bill.pdf
Residency confirmed
Document type
PG&E utility bill · accepted
Issued
Jan 22, 2026 · within 90 days
Address match
1284 Olive Ave · Riverside USD
birth_certificate.pdf
birth_certificate.pdf
Authentic & matched
Document type
State birth cert · CA seal detected
Date of birth
Mar 15, 2014 · extracted
Matches enrollment form
Mar 15, 2014 entered
PreviewingHistorical transcripts
transcript_2024.pdf
transcript_2024.pdf
4 courses found
Biology Honors
Grade 10 · 1.0 credit / sem
A
Algebra I
Grade 9 · 1.0 credit / sem
B+
English 10
Grade 10 · 1.0 credit / sem
A−
02

Customizable forms

Scout’s drag-and-drop form builder helps you collect and track the information and signatures you need as part of the enrollment process.

Field types
Text input
Date picker
Dropdown
Checkbox
File upload
Signature
Enrollment form
Live
Student first name
Date of birth
Grade level
Select grade…
Home address
Photo release · 2026
Bridgeport HS · custom template
2 of 3 signed
Student
Marcus Rivera
Mar 6, 9:14 AM
Parent · Elena Rivera
Elena Rivera
Mar 6, 11:42 AM
Teacher · Mr. Patel
Awaiting signature
Send reminder
Re-enrollment · 2026 / 27
Marcus Rivera · 2 fields to confirm
12 / 14 pre-filled
Student name · DOB · grade · address
unchanged
Parent contacts · 504 plan · transcript history
carried over
Photo release · media consent · code of conduct
re-signed
Needs your input
1
Updated immunization record (TDap booster due)
2
Confirm next year's course preferences
Estimated time for Elena: 2 minutes
9:41
Scout
Step 3 of 5
Upload documents
Birth certificate
Tap to scan
Immunization record
Proof of residency
PreviewingDrag-and-drop form builder
Field types
Text input
Date picker
Dropdown
Checkbox
File upload
Signature
Enrollment form
Live
Student first name
Date of birth
Grade level
Select grade…
Home address
03

End-to-end enrollment workflow

The enrollment process doesn’t start or end with the enrollment application. Collect interest forms, assign counselors, teachers of record, courses, and master agreements in Scout’s unified enrollment funnel.

Lottery · Fall 2026 · 9th grade
187 applicants · 120 seats
Run lottery
Weights
Sibling × 2.0
In-district × 1.5
FRPL × 1.25
#1
Aaliyah Patel
Sibling
In-district
Accepted
#2
Marcus Rivera
In-district
FRPL
Accepted
#121
Jordan Carter
FRPL
Waitlist · #1
#163
Sofia Diaz
Out of district
Declined
120 accepted
42 waitlist
25 declined
Notifications queued · auto-send Mar 14
Application review
14 in queue · 2 stages
Counselor team · 4
New
5
Maya Khan
Submitted 2h ago
Liam Brooks
Submitted 5h ago
+ 3 more
In review
6
Marcus Rivera
Sibling
Reviewing · Dr. Johnson
Sofia Diaz
Awaiting docs · 1 missing
+ 4 more
Approved
3
Aaliyah Patel
MA sent · awaiting sig.
Owen Vasquez
Enrolled · today
MR
Marcus Rivera
Incoming 10th grade · College Prep · 504 plan
Auto-assigned 6 courses from College Prep path · honors prerequisites · Algebra I prior
P1
World History
Grade 10
P2
English II
Grade 10
P3
Algebra II
Algebra I prereq met
P4
Biology + lab
Lab seat avail.
P5
Spanish II
Bilingual home
P6
PE & Health
Grad. requirement
MR
Marcus Rivera
10th · College Prep · 504 plan
Match rules
Same advisory ✓
Caseload < 22
504 trained
RP
Mr. Patel
10th grade advisor · 504 case mgr trained
Matched
Caseload
19 / 22
Subjects
World Hist · Civics
Match score
0.94
Master Agreement · Spring 2026
Marcus Rivera · 50 expected hours
Fully signed
Student
Marcus Rivera
Mar 6, 9:14 AM
IP 73.219.84.12
Parent · Elena Rivera
Elena Rivera
Mar 6, 11:42 AM
via SMS link · iPhone
Teacher of record · Mr. Patel
Raj Patel
Mar 7, 7:55 AM
in Scout web
Cryptographically sealed · ESIGN/UETA compliant
Audit log →
Enrollment funnel · Fall 2026
Real-time status across 487 families
Live
Inquired
487
100%
Applied
381
78%
Reviewed
312
64%
Accepted
228
47%
Enrolled
189
39%
Biggest drop-off
Accepted → Enrolled · 17% leak
Send reminder ▶
PreviewingLottery management
Lottery · Fall 2026 · 9th grade
187 applicants · 120 seats
Run lottery
Weights
Sibling × 2.0
In-district × 1.5
FRPL × 1.25
#1
Aaliyah Patel
Sibling
In-district
Accepted
#2
Marcus Rivera
In-district
FRPL
Accepted
#121
Jordan Carter
FRPL
Waitlist · #1
#163
Sofia Diaz
Out of district
Declined
120 accepted
42 waitlist
25 declined
Notifications queued · auto-send Mar 14
04

Automated reminders

Families apply to multiple schools at once, and often choose to attend the school that accepts them the fastest. AI-powered notifications keep families moving through the funnel, increasing conversion.

Reminder cadence · Elena Rivera
Auto-orchestrated until enrolled
3 of 4 acted on
Email · Welcome to Bridgeport
opened
Tue Mar 4 · 8:00 AM · in Spanish
SMS · "2 docs left to upload"
replied
Wed Mar 5 · 7:14 PM · "ok mañana"
Push · Birth cert needed
tapped & uploaded
Thu Mar 6 · 7:42 AM · Scout app
Next · MA signature reminder
scheduled
Mon Mar 9 · 9:00 AM · text first, then email
Bridgeport AI assistant
Online · 24 / 7
Voice
Hola, ¿cuándo es el último día para entregar el comprobante de domicilio?
Elena · 7:42 PM
¡Hola Elena! El comprobante de domicilio se debe entregar antes del 14 de marzo. Aceptamos un recibo de servicios públicos o contrato de arrendamiento de los últimos 90 días. ¿Quieres que te envíe un enlace para subirlo desde el teléfono?
Bridgeport AI · 7:42 PM · 1.2s
Sí, envíame el enlace
¿Qué documentos faltan?
Hablar con humano
Pulled deadline from your enrollment calendar · grounded answer
Conversation log →
School-specific prompt
Voice
Warm
Formal
Brief
Languages
EN
ES
VI
+ 6
Always say
"Bridgeport welcomes families from every background."
Never say
"deadline expired"
"rejected"
Live preview · response to "I missed the deadline"
Bridgeport AI · warm tone
"No worries — Bridgeport welcomes families from every background, and we still have a few seats. Let's get you back on track. Can you share the proof of residency document by Friday?"
Audit checks
No banned phrases
Welcoming statement included
Deadline grounded in policy
PreviewingAutomated family reminders
Reminder cadence · Elena Rivera
Auto-orchestrated until enrolled
3 of 4 acted on
Email · Welcome to Bridgeport
opened
Tue Mar 4 · 8:00 AM · in Spanish
SMS · "2 docs left to upload"
replied
Wed Mar 5 · 7:14 PM · "ok mañana"
Push · Birth cert needed
tapped & uploaded
Thu Mar 6 · 7:42 AM · Scout app
Next · MA signature reminder
scheduled
Mon Mar 9 · 9:00 AM · text first, then email